The life of a contractor can be fast paced, and we understand that running a successful Ltd Company should not cause any stress on your personal and professional lives. We work at the forefront of technology and expertise and have developed a unique contractor expenses app, free for all QAccounting clients.
Unique Technology
Expenses App











How To Use Our Expenses App
Submitting Milage Expenses
Log in to the App using your QAccounting client portal credentials
Click ‘Create New Claim’ or edit an existing claim and enter claim description (e.g. Morning Commute)
Select claim type (In this case, ‘Mileage’)
If mileage is selected, mileage claim screen will be displayed where you can enter the dates of your journey as well as number of miles
Select vehicle category (Car, Bike, Van)
Select the allowance of your mileage claim
Motorbike / Bicycle –allowance updates automatically as 24p (Motorbike) & 20p (Bicycle)
Car & Van – select Allowance 45p or 25p
Note: First 10000 business miles in tax year can be claimed at 45p per mile, each business mile over 10000 miles in tax year to be claimed at 25p per mile
Mileage expense monetary value will automatically calculate as per the selected allowance
Finalise start and end dates, from & to locations & any applicable notes
Once you have inputted the details of your journey, you can add this to your expense claim
Choose to submit or save your claim
Submit your claim if you have no further expenses to add
Save your claim if you want to add/remove expenses & submit the final claim at a later date
Submitting Businesses Expenses
Log in to the App using your QAccounting client portal credentials
Click ‘Create New Claim’ or edit an existing claim and enter claim description (e.g. Hotel Cost)
Select claim type (In this case, ‘Expense’)
If selecting Expense new expense screen will be displayed where you can enter Net amount of the expense and select the VAT category
Attach a photo of receipt directly via the app
Please note in accordance with HMRC rules you must retain receipts for any expenses claimed for a period of 6 years
Enter the date of expense and the expense category (e.g. Subsistence, Accommodation etc.) as well as confirming if the expense was paid for via your business bank account
Add your expense to your claim
If all weekly/monthly expenses have been entered, simply submit your claim
You can save your claim if you want to add/remove expenses & submit the final claim at a later date
What Are Expenses?
As a limited company, you will be able to claim expenses for any costs that you incur as a direct result of your business. These are limited company expenses and common examples of these are travel (mileage/public transport costs), subsistence (lunch, food or drink) and accommodation (hotels etc.) expenses.
As a QAccounting client, your Client Manager will be able to advise as to what you can and can’t claim back as a business expense.

We're Here to Help
If you'd like to learn more about our expenses app, contact our team today!
