Expenses App

Log in to the App using your QAccounting client portal credentials

Click ‘Create New Claim’ or edit an existing claim and enter claim description (e.g. Morning Commute)

Select claim type (In this case, ‘Mileage’)

If mileage is selected, mileage claim screen will be displayed where you can enter the dates of your journey as well as number of miles

Select vehicle category (Car, Bike, Van)

Select the allowance of your mileage claim

Motorbike / Bicycle –allowance updates automatically as 24p (Motorbike) & 20p (Bicycle)

Car & Van – select Allowance 45p or 25p

Note: First 10000 business miles in tax year can be claimed at 45p per mile, each business mile over 10000 miles in tax year to be claimed at 25p per mile

Mileage expense monetary value will automatically calculate as per the selected allowance

Finalise start and end dates, from & to locations & any applicable notes

Once you have inputted the details of your journey, you can add this to your expense claim

Choose to submit or save your claim

Submit your claim if you have no further expenses to add

Save your claim if you want to add/remove expenses & submit the final claim at a later date

Log in to the App using your QAccounting client portal credentials

Click ‘Create New Claim’ or edit an existing claim and enter claim description (e.g. Hotel Cost)

Select claim type (In this case, ‘Expense’)

If selecting Expense new expense screen will be displayed where you can enter Net amount of the expense and select the VAT category

Attach a photo of receipt directly via the app

Please note in accordance with HMRC rules you must retain receipts for any expenses claimed for a period of 6 years

Enter the date of expense and the expense category (e.g. Subsistence, Accommodation etc.) as well as confirming if the expense was paid for via your business bank account

Add your expense to your claim

If all weekly/monthly expenses have been entered, simply submit your claim

You can save your claim if you want to add/remove expenses & submit the final claim at a later date